640K
Network vendors accepting electronic payments
40%
reduction in manual processes by automating AP*
99%+
Accuracy rate of automated AP departments*
$43K
Average annual rebates paid
What is purchase order automation?
Corpay's purchase order automation software digitizes the procurement process, enforcing budget limits and approval workflows before a purchase is made. It replaces manual paper forms with automated routing to keep every order on-policy.
Automate your POsStop maverick buying and duplicate orders before they drain your budget.
Budget checks, preferred vendor controls, and 3-way matching catch unnecessary spending at the source. No more off-contract purchases or costly rework.
Get purchase orders approved and sent in minutes instead of days.
Auto-routing sends requests to the right approver instantly. Pre-filled templates eliminate manual entry and endless email chains.
Stop unauthorized purchases and rogue vendors before orders go through.
Approval rules and spending limits enforce policy automatically. Complete audit trails make fraud harder and compliance easier.
The Corpay Mastercard® is issued by the Regions Bank or Fifth Third Bank, N. A., Pursuant to licenses by Mastercard® International Incorporated. Mastercard® is a registered trademark of Mastercard® International Incorporated.
More control. Less chaos.
Corpay gives you the tools to standardize requests, route approvals instantly, and keep every purchase order accurate and on-policy.
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Create POs from approved vendors.
Build purchase orders directly from your approved vendor list. Vendor details and terms auto-populate to prevent unauthorized supplier use.
Link budgets and departments automatically.
Connect every PO to the right budget and department with one click. GL accounts and cost centers fill in automatically.
Route approvals by spending rules.
Set approval thresholds once. Requests route to the right person based on amount, department, or location. Automated routing boosts supplier satisfaction to 90%+ by eliminating delays.
Auto-fill line items and pricing.
Add all line items for each purchase order in one place. Unit prices and GL accounts auto-populate to eliminate manual entry.
PO data syncs seamlessly with your ERP
Connect to your existing accounting system and let purchase order data flow automatically. No manual entry, no file uploads, just accurate records where you need them.
“Prior to implementing Corpay, our AP process was just time consuming and inefficient.Everyone in our company is much happier and more productive now.”
You’ve got questions. We’ve got answers.
What is purchase order automation?
Purchase order automation streamlines how purchase requests are created, approved, and converted into standardized orders. Corpay eliminates reliance on emails, spreadsheets, and manual data entry by routing requisitions through automatic approval workflows, applying budget and policy checks, and capturing consistent vendor and coding details upfront. This reduces errors like missing information, incorrect GL coding, and purchases made outside approved vendors or limits.
What is purchase order automation?
Purchase order automation streamlines how purchase requests are created, approved, and converted into standardized orders. Corpay eliminates reliance on emails, spreadsheets, and manual data entry by routing requisitions through automatic approval workflows, applying budget and policy checks, and capturing consistent vendor and coding details upfront. This reduces errors like missing information, incorrect GL coding, and purchases made outside approved vendors or limits.
How do approval workflows work in PO automation?
Corpay routes purchase orders to the right approver automatically based on rules you set, like dollar amount, department, location, or project. Once you configure your approval thresholds, requests go to the appropriate person instantly without manual forwarding or email chains. Approvers can review and approve from any device.
How does PO automation prevent unauthorized purchases?
Corpay enforces spending limits, approval requirements, and preferred vendor controls before any purchase order goes through. The system validates every request against your policies and creates a complete audit trail showing who requested, approved, and issued each PO. This prevents rogue purchases and makes compliance easier.
How does purchase order automation reduce maverick spending?
Maverick spending happens when employees make purchases outside approved vendors or without following company policy. Corpay stops this by requiring all purchase requests to go through approval workflows with budget checks and preferred vendor controls. Orders that don't meet your requirements can't go through, preventing unauthorized spending before it happens.
Find out how much you could save with PO automation.
Share a few details about your purchase order process and get a customized analysis of your potential savings.